Careers Service Terms and Conditions of Engagement for Employers - Information for students

1. When engaging with our service, employers are required to:

• provide complete and accurate information about their organisation and/or vacancies.
• have appropriate Employers’ and Public liability insurance in place where applicable.
• comply with all relevant legislation when advertising and conducting the selection process. 

2. When advertising vacancies, employers are required to:

• provide us with as much notice as possible prior to vacancy closing date.
• pay at least national minimum wage, unless opportunities last less than 10 days (70 hours), are undertaken as part of an academic course (see 2.1), are volunteering* opportunities with charities, not for profit or volunteering organisations or are located outside the UK.
• state the remuneration at the outset, either as a set figure, an appropriate range or expressed by reference to the national minimum wage or national living wage.
• state the basic rate of pay at national minimum wage or above, in cases where salary is partially based on commission or bonuses.
• explicitly state any exit fees associated with the opportunity at the outset.
• pay for or reimburse any essential work equipment and work-related expenses.
• be fully compliant with legal entitlement to annual leave.
• expire the vacancy advert on Career Connect or notify the Careers Service when the post has been filled. 

* Defined by the NCVO as ‘any activity that involves spending time, unpaid, doing something that aims to benefit the environment or someone (individuals or groups) other than, or in addition to, close relatives.’

2.1 Whilst the Careers Service will advertise unpaid opportunities that are completed as part of a programme of study, such as a placement year when working unpaid is legally allowable, we strongly encourage employers to pay at least national minimum wage in these instances. This is inline with the Association of Graduate Careers Advisory Services (AGCAS) Work Experience Standard and the Good Practice Guide that we would hope all employers who recruit students/graduates will work towards. Further guidance can be found on the Government website

2.2 For vacancies that require students/graduates to work in their own home, it is the employer’s responsibility to ensure that they have a Home Working policy that adheres to the Health and Safety at Work Act 1974. 

2.3 Employers advertising recruitment Brand Manager or related vacancies on campus will be required to adhere to additional terms and conditions of advertising such vacancies.

2.4. Recruitment agencies advertising on behalf of clients must supply the client’s name and participation in events and activities by agencies will be at the discretion of the Careers Service.

3. The Careers Service reserves the right to edit or reject vacancies or decline participation in events and activities at our discretion which it reasonably believes not to be in the best interests of either students, graduates or the University. In particular, this will include organisations and/or opportunities which:

• have misleading, incomplete or inaccurate job descriptions.
• promote or endorse illegal activity.
• in our judgement, requires an unreasonable financial outlay by the applicant and/or requires employees to make use of their personal bank account for purchases/sales.
• are involved in the manufacture of tobacco products.
• are connected with a ‘pyramid’, ‘network’ (or similar style) selling scheme.
• involve writing or reviewing academic course materials.
• require the taking of medication or other forms of treatment, such as participating in drugs trials.
• compromise the health and safety of students.
• pay a salary or other type of reimbursement/ in-kind remuneration which is solely based on results or incentive-based schemes, eg commission-based work or the awarding of points which can be exchanged for rewards.
• are submitted by private individuals.
• conflict with Foreign and Commonwealth Office travel advice at the time of posting.

4. The Careers Service:

• does not accept any liability whatsoever which may arise out of the content of any job advert or the recruitment of individuals who may not be legally entitled to work in the UK. It is the responsibility of the employer to check the right to work of applicants.
• is unable to provide advice to employers on legislation relevant to the recruitment of non-UK nationals. 
• will not provide employers with details of students and graduates who may be suitable for particular posts.
• does not accept any responsibility or liability whatsoever for the performance and/or behaviour of students and graduates either during the application process or as employees or workers of an organisation.
• does not enter into negotiations about contracts of employment between an employer and prospective employee. For paid positions, employers are expected to provide employees with a copy of a written contract of employment.

5. The Careers Service reserves the right to amend, replace or revoke the terms and conditions from time to time without giving prior notice.

Last updated: September 2023