Confirming Letters

As a graduate you can get a letter from SSiD confirming your qualifications and attendance.

You don't need a Confirming Letter to apply for the Chinese Service Centre for Scholarly Exchange (CSCSE) credentials evaluation service.

Instead, you will need to provide both of the following:

What they include

As a former student, you can order a Confirming Letter verifying your qualifications and attendance. If you withdrew from your course, your letter will verify your attendance only.

Your Confirming Letter will outline your:

Name
Date of birth
Course title
Study dates
Award date
Graduation date
Department and faculty
Qualification obtained
Thesis title (PGR students)
Mode of study (e.g. full time/part-time)

Prices

Watermarked hard copies

Graduates/leavers from 1 Jan 2000 = £10
Graduates leavers before 31 December 1999 = £25

If you’re still registered as a postgraduate taught (PGT) student at the University and have now been awarded your degree, you may be able to generate your document using the student document self serve.

Generate a Confirming Letter- student document self serveIf you’re not able to generate your letter using student document self serve, you can request your document online from SSiD below.

If you’ve graduated/undergraduate & postgraduate research students

If you were awarded in the last academic session

If you have recently been awarded (ie in the last academic session), you can download a Confirming Letter via Self-Serve:

Generate a Confirming Letter- student document self serve

If you were awarded before the last academic session

If you were awarded before the last academic session, you can request a Confirming Letter online from SSiD:

Request hardcopy Confirming Letter from SSiDIf you completed more than one degree with us, you must order a Confirming Letter for each degree.

If you require additional information in your letter, let us know in the additional requirements section.

If you need a hardcopy and digital Confirming Letter, you don't need to place a separate order for the digital Confirming Letter. Let us know if the additional requirements section of the hardcopy order form, and we'll email you the digital Confirming Letter for free.

You'll receive an order confirmation email once we've received your order. We'll email you if we need any more information.

If you graduated before 2000 and we don't hold a digital record of your studies, online request may take up to six weeks to process, as we'll need to reference our archive records.

Processing time

Watermarked hard copy orders will take between 10 to 15 working days (not including postage).
If you graduated prior to 2000 or studied on a collaborative course, online requests can take up to six weeks.

Delivery and collection

We offer a range of postal options for documents.

Collection

If you would like to collect your documents, state this under the “Additional Requirements” section of the Online Store order form.

Once your documents have been produced, you can collect them from the SSiD front desk during our opening hours.

Once your documents are ready to collect we will contact you to let you know.

You must pick your document order up yourself, you can't designate a third party to collect it on your behalf.

If you can't pick it up yourself, you must request the document to be delivered to you instead.

Standard delivery

We'll send your documents by standard delivery unless you specify otherwise. You won't be able to track the delivery.

If you choose standard delivery, your transcript will be sent by:

Royal Mail 2nd Class (UK): 3-5 working days
Royal Mail International Standard (overseas): 10 to 15 working days (EU) or 15 to 30 days (worldwide)

The delivery times given above are estimates. Be aware that due to Covid-19, Royal Mail delivery times may be affected.

Tracked delivery

Royal Mail Special Delivery (UK only)

Royal Mail Special Delivery is a guaranteed postage service in the UK. Your documents will be tracked and a signed proof of delivery can be obtained.

Cost: £6.50
Estimated delivery time: two to three working days

Royal Mail International Tracked and signed (worldwide)

This will allow you to track your delivery up until it leaves the UK. Depending on your country's postal service, additional tracking may be available once your delivery reaches your country.

Cost: £15
Estimated delivery time: 5 to 10 working days

DHL Courier delivery (worldwide)

This will allow you to track your delivery from the University to your postal address.

Postage costs - within Europe: £25, Outside Europe: £37.50
Estimated delivery time: one to six working days

Lost in transit

Depending on the delivery method, you can report your item as lost after the following timescale:

Royal Mail 2nd Class (UK) - 10 working days
Royal Mail Special Delivery (UK) - five working days
Royal Mail International Standard (EU) - one month
Royal Mail International Standard and International Tracked and Signed (worldwide) - six weeks

If your document has not arrived after waiting the time listed above, contact SSiD (see below)

Contact SSiD

Live chat (10.00am to 12.00pm and 2.00pm to 4.00pm GMT)

Email SSiD about Confirming Letters

Post-study support