Before the day - undergraduate ceremonies

Make sure you're ready for everything your graduation day has in store by reading all of the information on this page, which includes how to register and key deadlines.

On

Eligibility and registration

Registration and eligibility information will be available in Spring 2025. 

Your name

Information will be available in Spring 2025. 

Certificates

Information will be available in Spring 2025. 

Tickets

Information will be available in Spring 2025. 

Robe hire

It is a University Regulation that graduands wear the correct academic dress. Information on how to hire robes will be available in Spring 2025. 

Robe types and hood colours

View examples of the different types of robes and hoods for each level of study and department here:

Academic dress examples (PDF, 743kb)

Schedule

The full ceremony schedule will be released in Spring 2025. 

Photography and souvenirs

Information will be available in Spring 2025. 

Checklist

Information will be available in Spring 2025. 

Terms and conditions

Cancellation or postponement of the event

While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical.  

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings.  

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.

Academic robes

By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our robing company Ede & Ravenscroft Ltd, or an alternative, University Regulation compliant supplier at the ceremony.

Data Protection

Publication of names

The names of graduating students will be printed in the graduation programme which is available to all ticketed guests on the day.  If you would like your name removed from this publication, you must advise the Events Team in writing. Email graduation@sheffield.ac.uk giving your full name, student registration number and award title and clearly confirm that you wish to be removed from the programme, the deadline for this will be released in Spring 2025.

We do not print degree classifications in the graduation programme.

Digital media

  • Graduation video - the ceremony proceedings are filmed and the recording is available to purchase after the ceremony. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded.
  • Graduation live web cast of the ceremony - the graduation ceremonies are broadcast live over the University web site. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded and broadcasted.
  • Photography - professional photographers will be on campus during graduation and their photographs may be used in the university's future promotional literature. By electing to take part in the ceremony proceedings, you are giving permission for your image to be photographed and used.

Graduand and guest conduct

Graduands and guests are expected to behave in a manner fitting for the occasion. Any person who becomes disruptive will be asked to leave the hall.