Getting paid

To ensure timely payment for work, you should ensure that your timesheets are submitted weekly via your myJobshop account, for approval by your hiring manager.  

Upon submission of your weekly timesheets (see Your timesheets), you will be paid monthly on the last working day of the month.

Your payslip

You will also receive a payslip by email each month where you receive payment.  This email is encrypted to ensure your personal information remains secure and will require a password (Date of Birth and National Insurance number) to access the attached payslip. 

Your payslip will show you:

• The description of the type work you have undertaken (i.e. Admin/Clerical);
• The rate you are paid at (your hourly rate of pay and your hourly rate of holiday pay);
• The hours you have worked for this period, and;
• The total amount (rate x hours).

Further help to understand the information on your payslip can be found on our interactive payslip.

If you have not received a payslip

This may be because you did not provide your NI number during your myJobshop registration. 

If you have a NI number, you will need to complete the Updating your details (Casual Workers) Form to notify the University’s HR Team of your updated details.  If you need any support in completing this form, please contact the myJobshop Team (HR): casualworkers@sheffield.ac.uk).

If you do not have a NI number, please contact our Payroll Team via casualpayroll@sheffield.ac.uk to request a payslip.

If you need to check whether your timesheet will be paid

You can do this via your myJobshop account by taking the following steps:

• Log in to your account and then scroll down to the “Timesheets” section, at the bottom left of your profile page.
• Select “Authorised” Select the timesheet you wish to check (using the Week Commencing Date link).
• At the bottom of the timesheet, you will see the date it was authorised by your hiring manager.

If your timesheet was authorised after the 12th of the month, this timesheet will be paid at the end of the following month. 

If your timesheet does not appear in the authorised section, this is still awaiting authorisation by your hiring manager.

If your timesheet was authorised before or on the 12th of the month (with the exception of April and December this year, 10 April 2025 and 3 December 2025, where this deadline will be earlier due to the Easter bank holidays and the Christmas vacation,) you will be paid at the end of the same month.

If you haven’t been paid

Payments are made on the last working day of each month.  If this date has passed and you haven’t been paid, firstly please check if your timesheet was authorised before the monthly timesheet deadline (see above).

Please note that if you accepted your first offer of work close to the timesheet deadline, your casual payroll number may not have been created in time for this month.  You will therefore receive your pay in the next available month.

If you have checked the above and still haven’t received payment, please contact the appropriate myJobshop Team, who will be able to help you:

For students - studentjobshop@sheffield.ac.uk 

For non-students (including existing staff) - casualworkers@sheffield.ac.uk

If you need to request your P45

In the UK and the Republic of Ireland, a P45 is a certificate given to an employee at the end of a period of employment, providing details of their tax code, gross pay, and the tax paid for that year, for them to pass to a subsequent employer or benefit agency.

Following completion of the Casual Worker Leaver Request Form, and once your final payment has been made, your payroll record will be closed and your P45 will be issued.

Your P45 will be sent to you by email.  This email is encrypted to ensure your personal information remains secure and will require a password to access the attached P45 document.

If you need help with your P60

In the UK and Ireland, a P60 (End of Year Certificate) is a statement issued to taxpayers at the end of a tax year. It is important a taxpayer does not destroy the P60 forms issued to them, as they form a vital part of the proof that tax has been paid.

The University will automatically send you your P60, by email, by the end of May for the previous tax year, if you have worked during this period.  This email is encrypted to ensure your personal information remains secure and will require a password to access the attached P60 document.

If you have not received your P60, please contact casualpayroll@sheffield.ac.uk.