Departments' induction arrangements for PGR students commonly involve some or all of the following:
- A meeting with, or presentation by, key staff in the department (e.g. PG Tutor and other relevant staff members such as key administrative staff)
- An initial meeting with supervisors
- A tour of the departmental facilities
- Provision of a PGR handbook
- Presentations on issues such as health and safety
- A meeting with PGR student representatives and/or a buddy/mentor
- A welcome social event (often involving staff and existing PGRs)
Departments, rather than individual supervisors, should be responsible for the induction of new postgraduate research students, in order to ensure consistency (e.g. the Postgraduate Tutor, Departmental Manager, or other appropriate member of staff with a key PGR role should be involved in the induction of all students). All new postgraduate research students should be provided with a departmental handbook or equivalent at induction.
All new PGR students should also be made aware of the structure of the department and introduced to key members of staff (e.g. Head of Department, PG Tutor, postgraduate administrators, etc), as part of their induction programme.
- It is desirable for existing PGR students to be involved in the induction of new PGR students (e.g. through a 'buddy' system or an open question and answer session).
- An induction session specifically dealing with cultural issues for international students could be particularly helpful, especially if such sessions involved existing international PGR students rather than academic staff.
- It is helpful for new PGR students to be provided with an ‘induction checklist’ on which different aspects of the induction could be signed off when complete (the 3 month review meeting for the Doctoral Development Programme (DDP) could be used as an appropriate opportunity to check that all requirements have been met). This could be particularly useful for cross-sessional students, whose induction may not be as structured as those starting in September/October.
Research & Innovation Services provides an Induction Passport for Students and an Induction Checklist for Supervisors, both of which can be downloaded from Publications and Forms.
Medicine, Dentistry and Health - Programme includes:
- Overview of the Faculty structure
- PGRs voice in the Faculty
- Student support – University & Faculty
- Settling in, expectations and cultural
- DDP, the e-portfolio and the Induction Course
- Tips and experiences
Social Science - Induction Day is intended for the core programme tutors to give PGRs a brief overview on their modules, advice on how to register for modules as well as general useful university resource information for researchers and networking opportunities.
An Information Session for new Research Students is held in the Octagon Hall in September/October every year. The Information Session consists of a welcome address by the Director of Research and Innovation and gives all new Research Students an opportunity to meet and talk with the various support services that Sheffield provide specifically to help PGRs make the most of their research time at the University.